Position Description: Prime Roots was founded in a mutual love for the traditions around eating meat and the vision of a better option for our planet. Through your work here, you'll play an integral role in what we believe is the future of food. The Administrative Coordinator plays a vital role in our day-to-day operations and our sales and marketing enablement.

Primary Responsibilities

What you’ll do:

40% Logistics Coordination

• Produce and manage inventory of marketing material and supplies

• Manage printing, reproduction, and inventory of marketing collateral/materials

• Maintain printing and shipping area to ensure smooth operation

• Handle custom requests and creative projects (requests for customers, events, etc.)

• Manage shipping and provide support for team and marketing events

• Produce and ship PR and Brand Ambassador kits

• Track and coordinate inventory of collateral, event gear, etc. across all locations

• Receive and verify deliveries of marketing materials before stocking into inventory

• Pack and ship items for company events according to pack lists as needed

30% Sales & Marketing Coordination

• Coordinate needs for sales team with internal and external resources

• Coordinate customer success activities (e.g. lunches, holiday gifts)

• Source vendors and negotiate deals for collateral

• Coordinate design resources and reproduction

• Assist in event preparation, execution, and staffing

• Provide prep support for pitches and events, including food preparation

• Assist with marketing content capture and customer launches

• Support customer launches in the office and on-site

• Provide admin support for sales & marketing activities, consumer service as needed

• Manage customer service, including order inbox and processing

20% Front-Office Support

• Oversee the daily work activities of the office

• Provides support to visitors – managing Envoy

• Receives deliveries from carriers and oversees reception area

• Handles opening and closing tasks for the office (e.g. dishwasher, closing deli)

• Coordinate events and work with contractors to maintain office function

• Manage snack program and order weekly lunches

• Source vendors for office projects and work with current contractors (cleaning crew)

10% Other projects, as assigned