About Oath:

Oath is a leading microbial sciences company that utilizes microbes and plants to offer innovative solutions to some of the most critical challenges facing our planet - the climate crisis and the shift to sustainable agriculture. We imagine a world where these crises are not just alleviated, but reversed, replenishing Earth's microbiomes. By leveraging the latest biotechnologies, Oath provides a natural soil inoculant solution that fosters a healthier and more sustainable world for future generations.

Position Summary:

The Office Manager oversees the day-to-day administrative and operational functions of the office, ensuring the workplace runs smoothly, efficiently, and professionally. This role supports employees, leadership, and external partners while playing a key part in maintaining a positive office culture, strong organization, and operational excellence.

Key Responsibilities

• Manage daily office operations to ensure a well-organized, efficient workplace
• Oversee office supply inventory, ordering, and vendor relationships
• Coordinate with building management and service providers (IT, maintenance, cleaning, security)
• Maintain office policies, procedures, and documentation
• Support onboarding and offboarding processes (workspace setup, access, equipment coordination)
• Serve as a point of contact for employee office-related needs
• Assist HR with administrative tasks such as document management, scheduling, and employee communications
• Support leadership with scheduling, meeting coordination, and administrative requests
• Manage office budgets, expenses, and invoices
• Track and reconcile office-related expenditures
• Identify opportunities to improve efficiency and reduce costs
• Help foster a positive office culture by supporting employee engagement initiatives
• Plan and coordinate office events, meetings, and team activities
• Support internal communications related to office operations and updates

Qualifications & Skills:

• Bachelor’s degree preferred or equivalent work experience
• 1–3 years of experience in office management, administration, or operations
• Strong organizational, time-management, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to manage multiple priorities with minimal supervision
• High level of professionalism and discretion when handling confidential information
• Proactive and detail-oriented
• Strong interpersonal and relationship-building skills
• Comfortable working in a fast-paced or evolving environment
• Service-oriented mindset with a collaborative approach

Location:

Kigali, Rwanda

Job Type: Full-time

Reports to: Operations Manager