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Office Coordinator - San Francisco (Part-time, 6-month contract)



San Francisco, CA, USA
Posted on Tuesday, June 25, 2024

Everyone is welcome at Handshake. We know diverse teams build better products and we are committed to creating an inclusive culture built on a foundation of respect for all individuals. We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply.

Your impact

Handshake is looking for an enthusiastic, creative, and super-organized Office Coordinator to join our growing team! As part of our Workplace Team, you’ll report to our Senior Workplace Manager. In this role, you will be responsible for keeping our San Francisco office operating efficiently and at scale while also being thoughtful in ensuring the best possible experience for our team & guests. We’re looking for someone excited by this challenge and the opportunity to make a significant impact on the ways Handshakers do their work!

Your role

  • Act as main point of contact for the San Francisco office; be a positive, friendly presence in the office, building strong relationships with all team members and guests, as well as with any visiting employees

  • Responsible for managing the workplace experience in our San Francisco office from a safety and facilities standpoint; you’ll ensure that our office environment creates an ideal workspace for our team, while also bringing our mission and values to life

  • Manage partnerships with building management, cleaning staff, and all other office vendors including snacks, meals, handy-people, and IT support

  • Order, track inventory, and stock office supplies, snacks, and swag

  • Proactively seek ways to streamline office processes and leverage best practices

  • Support and help execute on company-wide events for the San Francisco office as well as quarterly meetings and ERG events

  • Provide logistics related team-offsite event support to Leadership and their Executive Assistants

  • Maintain a safe and healthy work environment by staying current with local health and safety requirements, emergency preparedness plans, first aid kits, and compliance signage

  • Partner closely with other functions across the People Team, bringing innovative ideas to new team initiatives, culture-building events and business efficiencies, especially as we manage a hybrid work environment

  • Proactively coordinate space planning in partnership with the People team, including additions or changes needed to the physical space as we keep evolving our workforce strategy

  • Note: this role is expected to work in-office 3 days per week: Mondays, Wednesdays and Thursdays (for a total of 24 hours)

Your experience

  • At least 2 years of experience working in a fast-paced business environment, preferably within the tech space

  • Passion for Handshake’s mission to democratize access to opportunity for college students

  • Friendly and enthusiastic can-do attitude

  • Self-directed, highly efficient, detail-oriented problem solver with demonstrated experience and creativity in developing and improving processes

  • Highly organized with the ability to prioritize and manage workload effectively, always following projects through to completion

  • Great judgment and a history of working with highly confidential information

  • Exceptional interpersonal skills, empathy, and the ability to build relationships across different functions

  • Excellent written and verbal communication skills – you know precisely what to say and how to say it, both online and in-person

  • An eye and appreciation for office design

  • Ability to track and spend according to allocated budget

Bonus areas of expertise

  • Prior reception, executive assistant, or office coordination experience

Compensation range

  • $30 per hour

For cash compensation, we set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above.

About us

Handshake is the #1 place to launch a career with no connections, experience, or luck required. The platform connects up-and-coming talent with 750,000+ employers - from Fortune 500 companies like Google, Nike, and Target to thousands of public school districts, healthcare systems, and nonprofits. In 2022 we announced our $200M Series F funding round. This Series F fundraise and valuation of $3.5B will fuel Handshake’s next phase of growth and propel our mission to help more people start, restart, and jumpstart their careers.

When it comes to our workforce strategy, we’ve thought deeply about how work-life should look here at Handshake. With our Hub-Based Remote Working strategy, employees can enjoy the flexibility of remote work, whilst ensuring collaboration and team experiences in a shared space remains possible. Handshake is headquartered in San Francisco with offices in Denver, New York, London, and Berlin and teammates working globally.

Check out our careers site to find a hub near you!

What we offer

At Handshake, we'll give you the tools to feel healthy, happy and secure.

Benefits below apply to employees in full-time positions.

  • 💰 Equity and ownership in a fast-growing company.
  • 🍼 16 Weeks of paid parental leave for birth giving parents & 10 weeks of paid parental leave for non-birth giving parents.
  • 💝 Comprehensive medical, dental, and vision policies including LGTBQ+ Coverage. We also provide resources for Mental Health Assistance, Employee Assistance Programs and counseling support.
  • 💻 Handshake offers $500/£360 home office stipend for you to spend during your first 3 months to create a productive and comfortable workspace at home.
  • 📚 Generous learning & development opportunities and an annual $2,000/£1,500/€1,850 stipend for you to grow your skills and career.
  • 💰 Financial coaching through Origin to help you through your financial journey.
  • 🛜 Monthly internet stipend and a brand new MacBook to allow you to do your best work.
  • 🚃 Monthly commuter stipend for you to expense your travel to the office (for office-based employees).
  • 🥗 Free lunch provided twice a week across all offices.
  • 🤝 Referral bonus to reward you when you bring great talent to Handshake.

(US-specific benefits, in addition to the first section)

  • 🏦 401k Match: Handshake offers a dollar-for-dollar match on 1% of deferred salary, up to a maximum of $1,200 per year.
  • 🏝 All full-time US-based Handshakers are eligible for our flexible time off policy to get out and see the world. In addition, we offer 8 standardized holidays, and 2 additional days of flexible holiday time off. Lastly, we have a Winter #ShakeBreak, a one-week period of Collective Time Off.
  • 🍼 Lactation support: Handshake partners with Milk Stork to provide a comprehensive 100% employer-sponsored lactation support to traveling parents and guardians.

(UK-specific benefits, in addition to the first section)

  • 🏦 Pension Scheme: Handshake will provide you with a workplace pension, where you will make contributions based on 5% of your salary. Handshake will pay the equivalent of 3% towards your pension plan, subject to qualifying earnings limits.
  • 🏝 Up to 25 days of vacation to encourage people to reset, recharge, and refresh, in addition to 8 bank holidays throughout the year.
  • 🤝 Regular offsites each year to bring the team together + opportunity to travel to our HQ in San Francisco.
  • 🛍️ Discounts across various high street retailers, cinemas and other social activities exclusively for Handshake UK employees.

(Germany-specific benefits, in addition to the first section)

  • 🏝 25 days of annual leave + 5 days of a winter #ShakeBreak, a one-week period of Collective Time Off across the company.
  • 🤝 Regular offsites each year to bring the team together + opportunity to travel to our HQ in San Francisco once a year.
  • 🧘 Urban sports club membership offering access to a diverse network of fitness and wellness facilities.
  • 🛍️ Discounts across various high street retailers, cinemas and other social activities exclusively for Handshake Germany employees.

For roles based in Romania: Please ask your recruiter about region specific benefits.

Looking for more? Explore our mission, values and comprehensive US benefits at joinhandshake.com/careers.

Handshake is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or reasonable accommodation, please reach out to us at [email protected].