Role highlights:

• Job title: Executive Assistant (C-Team Level)

• Location: Espoo, Finland

• Department: Operations

• Employment type: Permanent

• Workplace model: Hybrid / Office

• Employment is subject to applicable security screening (incl. SUPO, where required)

Why this role matters:

As an Executive Assistant, you will be the gatekeeper for the executives you support, ensuring that they have timely and relevant information, are informed and coordinated, and able to perform their duties effectively.

Who We Are

ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth.

ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system.

ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future.

Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific.

Your day-to-day responsibilities

• Act as a trusted partner to the C-level Executives you support with a primary focus on time management, travel coordination, and logistics, ensuring their days run smoothly and efficiently.

• Proactively manage complex calendars across multiple time zones, making well-judged decisions on scheduling, prioritization, and meeting logistics, and anticipating needs to resolve conflicts before they impact executive effectiveness.

• Manage end-to-end travel planning and logistics, including international travel, itineraries, meeting coordination, and last-minute changes, resolving issues calmly and independently.

• Ensure executives are well prepared for meetings and travel by coordinating materials, agendas, and communication with internal teams, partners, and other stakeholders, handling coordination with discretion and sound judgment.

• Handle administrative routines and execution-focused tasks with accuracy and consistency, including coordination, follow-ups, and maintaining trackers, timelines, and action lists, with strong attention to detail and timely follow-through.

• Create, maintain, and organize documents, presentations, trackers, and spreadsheets, ensuring accuracy, clarity, and strong visual quality across both Microsoft Office and Google Workspace environments.

• Collaborate closely with other Executive and Administrative Support teams to ensure consistent, high-quality executive support and smooth coverage.

• This will require you to be tech savvy and able to quickly pivot between tasks.

What we’re looking for:

You have 5+ years of experience as an Executive Assistant or similar role for senior leadership, ideally in a high-growth international company, and bring the following qualities:

• Full professional proficiency in English, both verbal and written (additional language skills are a plus)

• Excellent organisational and prioritisation skills, with the ability to manage competing demands calmly under pressure

• Strong attention to detail, you notice the small things that keep operations running smoothly and accurately.

• Confidentiality and trust, you handle sensitive and confidential information with absolute discretion and sound judgment.

• A proactive, anticipatory mindset - you spot issues before they arise and act independently to resolve them

• Strong interpersonal and communication skills

• Technical fluency across digital tools (e.g. Google Workspace, MS Office, and AI)

• Flexibility and adaptability in a fast-moving environment where priorities can shift quickly

Application Process

• TA screening (30 min)

• Hiring manager and peer interview (45 min)

• Assignment

• 2 x executive stakeholder interviews (30 min each)

Working at ICEYE

At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.

How We Work (Our Values)

Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way.

• Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions.

• See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others.

• Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions.

• Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift.

• Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins.
  

Benefits

Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process.

Base salary range for this position is dependent on experience, and will be negotiated individually.

Our Commitment to Diversity, Equity, and Inclusion

We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table.

We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help.

Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.